Our company is a well-established real estate firm that owns and manages a portfolio of 300-400 residential apartments throughout Montreal. Some of these properties are fully owned, while others are managed on behalf of investors and partners. We specialize in property management, development, and investment, ensuring that our assets are maintained to the highest standards while delivering value to tenants and stakeholders. With a strong reputation in the industry, we are committed to providing excellent service, maintaining efficient operations, and fostering a collaborative work environment.

We are looking for a highly organized and proactive Administrative Assistant to join our small Montreal office. This role is essential in ensuring the smooth operation of our daily business functions by handling administrative tasks, data entry, and office coordination. As our office consists of only three employees, including this position, we need someone who is autonomous, resourceful, and capable of troubleshooting minor office issues independently.

The ideal candidate is a French-Canadian from Quebec, as familiarity with local regulations, such as the Tribunal Administratif du Logement and Quebec lease agreements, is essential. This knowledge is often gained through lived experience in the region. The position is entry-level, with a salary range of $50,000–$55,000, and is suitable for someone with office experience in call centers, accounts payable, or front desk roles, combined with a natural affinity for computers. Strong computer skills, a proactive attitude, and the ability to navigate documents in both French and English are crucial for success in this role.

Key Responsibilities:

• Provide general administrative support, including scheduling, document organization, and office correspondence.
• Perform accurate and timely data entry, ensuring all records are properly maintained and easily accessible.
• Assist with financial recordkeeping and office expense tracking.
• Support bookkeeping staff as needed, including organizing invoices, receipts, and financial documents.
• Handle office communication, including answering phone calls, responding to emails, and coordinating with vendors and service providers.
• Maintain office supplies and ensure the workspace is organized and functional.
• Coordinate meetings, prepare documents, and assist with special projects as required.
• Greet guests, offer hospitality, and provide general office support to the team.
• Learn and use new tools with minimal guidance, such as setting up electronic signatures on Adobe.
• Troubleshoot minor office issues, such as printer malfunctions, independently.
• Handle confidential business and financial information with discretion.

Qualifications:

• Previous experience in an administrative or office support role is required.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong communication skills, both written and verbal, in French and English.
• Experience with bookkeeping or accounting software, such as QuickBooks or Sage, is an asset but not mandatory.
• Self-motivated, reliable, and able to work both independently and within a team.

Compensation:

• Salary range: $50,000 - $55,000 per year, depending on experience.
• Opportunity to work in a well-established real estate firm with a strong presence in Montreal.
• Exposure to the real estate industry and potential for professional growth.

This is a great opportunity for an organized and motivated professional looking to play a key role in a dynamic and growing company. If you have a strong administrative background and are eager to contribute to a fast-paced work environment, we encourage you to apply.