We represent a leading real estate holdings company with a diverse portfolio of residential, hotel, industrial, commercial, and office properties across Canada and the USA. Specializing in the investment, development, and management of high-density, transit-oriented assets, they're committed to creating functional and lifestyle-enhancing spaces. As they continue to grow, we are looking for a skilled Property Administrator to join the dynamic team.

The Property Administrator will oversee day-to-day administration, tenant relations, and property management support across our portfolio. Responsibilities include coordinating lease agreements, tenant communication, maintenance, and assisting with financial and property documentation. This role requires a valid driver’s license, access to a personal vehicle, and the ability to travel to various properties as needed.

Key Responsibilities:

Tenant and Lease Management

• Serve as the primary contact for tenants, handling inquiries, concerns, and lease documentation, including renewals and terminations.
• Coordinate move-ins and move-outs while ensuring tenants are informed about lease terms, rent increases, and notices.
• Assist in property marketing, conduct property showings, and support leasing outreach.

Property Administration

• Maintain accurate records of lease agreements, insurance documents, tenant information, and payment histories.
• Assist in preparing property reports, budgets, financial statements, and year-end documentation.
• Keep organized records of all property communications, notices, and updates.

Maintenance and Vendor Coordination

• Manage maintenance requests, working with vendors and contractors to ensure timely repairs and compliance with property standards.
• Oversee construction and renovation tasks as needed and liaise with city officials for permits and compliance.

Financial and Accounting Support

• Process rent payments, manage accounts payable/receivable, and track overdue accounts.
• Assist with budgeting, expense reporting, and cash management.
• Coordinate with the accounting team for vendor payments and expense reports.

Office and Administrative Support

• Act as the first point of contact for office visitors, phone inquiries, and mail distribution.
• Handle general office duties such as scheduling, correspondence, and maintaining office supplies.
• Maintain CRM systems (e.g., Salesforce) to manage tenant communications and ensure data accuracy.

Qualifications:

• Experience in property management, real estate administration, or a related field.
• Strong organizational, multitasking, and communication skills, with a focus on customer service.
• Proficiency in property management software and MS Office Suite; familiarity with real estate accounting software (e.g., Yardi) is an asset.
• Knowledge of local real estate laws and lease administration.
• Mandatory: Valid driver’s license and access to a personal vehicle.
• Bilingual in French and English is preferred.

Compensation:

• Competitive salary of $50,000 - $60,000 annually, based on experience, plus bonuses.
• Clear path for professional growth and the opportunity to earn more as you progress within the company.
• A dynamic, in-office work environment at our Cote De Liesse location where your contributions will have a direct impact on the company’s success.