Location: In-office, 105 Ladentown Rd, Pomona, NY 10970
Compensation: $70,000 - $90,000 (based on experience, with room for growth)
Industry: Energy (experience a plus, but training available)

About Meretz Energy

Meretz Energy is a forward-thinking commercial energy brokerage focused on providing sustainable and cost-effective energy solutions to businesses across the country. We leverage innovative strategies and deep industry expertise to help clients optimize their energy usage, reduce costs, and achieve their sustainability goals. Our dedicated team works collaboratively to deliver customized energy solutions that meet the unique needs of each client, ensuring they are well-positioned in a rapidly evolving energy landscape. As we continue to grow, we are committed to fostering a culture of excellence and integrity, prioritizing both our clients’ success and our employees' development.

Position Overview

We are seeking a full-time Office Manager responsible for ensuring efficient office operations and providing direct support to our executive team. The ideal candidate is extremely detail-oriented, organized, proactive, and a natural team player. This role requires a professional with strong communication skills, who can handle numbers and follow established processes without needing constant reminders. Familiarity with the energy industry and a background as an office manager or executive assistant is preferred but not required.

Key Responsibilities

• Oversee all office operations, including daily workflows, staff coordination, and resource allocation to maintain efficiency and ensure all departments function smoothly. Address operational issues promptly to minimize disruption.
• Handle RFP setup and pricing by coordinating proposal requests from initial setup through final pricing, working with relevant departments to ensure competitive and accurate proposals.
• Provide client support by responding to inquiries and managing client requests with a high degree of professionalism, fostering positive relationships and enhancing client satisfaction.
• Offer sales support by assisting the sales team with project coordination, preparing materials, managing follow-ups, and tracking project milestones to support successful deal closures and client retention.
• Manage administrative tasks by handling all general office communications, including email and phone correspondence, to ensure timely responses and professional representation of the organization.
• Oversee documentation management, organizing all incoming and outgoing documents, maintaining confidentiality, and establishing orderly systems to support easy retrieval and compliance with data security protocols.

Skills and Requirements

• Proven experience in office management or as an executive assistant; experience within the energy brokerage sector is advantageous but not required. This background demonstrates familiarity with managing complex workflows and supporting executive functions.
• Experience in energy procurement is preferred, as it will provide a strong foundation for success in this role.
• Skilled in Microsoft Excel and Office 365, with strong technical abilities to efficiently handle data management, document creation, and report generation within these tools.
• Strong organizational skills with meticulous attention to detail, enabling consistent adherence to processes and strong follow-through on tasks, even without supervision.
• Financial savvy, with a good grasp of numbers and basic budgeting principles, allowing for informed support in financial tasks and budget management.